Below are the content of notifications to Owners, Handlers, Reviewers and Applicants at various stages of the license application process.
Notifications are sent as no-reply emails.
| ACTION | RECIPIENT(S) | NOTIFICATION |
|---|---|---|
| Applicant submits a license application | Applicant Handler | To Applicant: [Subject line] Your application YYYY/## has been submitted Your application YYYY/## has been submitted. You will be notified by email when the application has been handled. You can view the application at https://rems.ldaca.edu.au/application/### To Handler: [Subject line] (YYYY/##) A new application has been submitted [Applicant’s name] has submitted a new application YYYY/## to access resource(s) TestOrganisation-01 Catalogue Item. You can review the application at https://rems.ldaca.edu.au/application/### |
| Handler approves a license application | Applicant | [Subject line] Your application YYYY/## has been approved Your application YYYY/## has been approved. You can view the application and the decision at https://rems.ldaca.edu.au/application/### |
| Approver Bot approves a license application | Applicant Handler | To Applicant: [Subject line] Your application YYYY/## has been approved Your application YYYY/## has been approved. You can view the application and the decision at https://rems.ldaca.edu.au/application/### To Handler: [Subject line] (YYYY/##) has been approved Approver Bot has approved the application YYYY/## from [Applicant’s name]. You can view the application and the decision at https://rems.ldaca.edu.au/application/### |
| Handler rejects a license application | Applicant | [Subject line] Your application YYYY/## has been rejected Your application YYYY/## has been rejected. You can view the application and the decision at https://rems.ldaca.edu.au/application/### |
| Handler / Owner revokes entitlements | Applicant | To Applicant: [Subject line] Entitlements related to your application YYYY/## have been revoked Entitlements related to your application YYYY/## have been revoked. You can view the application at https://rems.ldaca.edu.au/application/### To Handler: [Subject line] Entitlements have been revoked [Handler/Owner name] has revoked the entitlements related to application YYYY/## from [Applicant’s name]. You can view the application at https://rems.ldaca.edu.au/application/ |
| Rejecter Bot rejects a license application [Applicant is on the Deny List]. | Applicant Handler | To Applicant: [Subject line] Your application YYYY/## has been rejected Your application YYYY/## has been rejected. You can view the application and the decision at https://rems.ldaca.edu.au/application/### To Handler: [Subject line] (YYYY/##) Application has been rejected Rejecter Bot has rejected the application YYYY/## from [Applicant’s name]. You can view the application and the decision at https://rems.ldaca.edu.au/application/### |
| Handler returns an application to the Applicant | Applicant | [Subject line] Your application YYYY/## needs to be amended Your application YYYY/## has been returned for your consideration. Please, amend according to requests and resubmit. The applicant can view and edit the application at https://rems.ldaca.edu.au/application/# |
| Applicant resubmits an application (after being returned by Handler) | Applicant Handler | To Applicant: [Subject line] Your application YYYY/## has been submitted Your application YYYY/## has been submitted. You will be notified by email when the application has been handled. You can view the application at https://rems.ldaca.edu.au/application/### To Handler: [Subject line] (YYYY/##) Application has been resubmitted Application YYYY/## has been resubmitted by [Applicant’s name]. You can review the application at https://rems.ldaca.edu.au/application/### |
| Handler closes a license application | Applicant | [Subject line] Your application 2024/35 has been closed Your application YYYY/## has been closed. You can still view the application at https://rems.ldaca.edu.au/application/### |
| Handler requests a review of an application | Reviewer (Likely to be the Resource Owner or the data steward) | To a Reviewer who is an existing user in LDaCA REMS: [Subject line] (YYYY/##) Review request [Handler name] has requested your review on application YYYY/##, submitted by [Applicant name]. You can review the application at https://rems.ldaca.edu.au/application/### To a Reviewer who is not an existing user or whose email is not listed in LDaCA REMS: [Subject line] Invitation to participate in handling application YYYY/## You have been invited to participate in handling application YYYY/##, by [Handler name] You can view the application at https://rems.ldaca.edu.au/accept-invitation### |
| Handler requests decision for an application | Designated Decider (e.g. the Resource Owner) | To a designated Decider who is an existing user in LDaCA REMS: [Subject line] (YYYY/##) Decision request [Handler’s name] has requested your decision on application YYYY/##, submitted by [Applicant’s name]. You can review the application at https://rems.ldaca.edu.au/application/###. To a designated Decider who is not an existing user or whose email is not listed in LDaCA REMS: [Subject line] Invitation to participate in handling application YYYY/## You have been invited to participate in handling application YYYY/##, by [Applicant’s name]. You can view the application at https://rems.ldaca.edu.au/accept-invitation### |
| Handler remarks on an application | Applicant Handler | To Applicant (Only if Handler ticked “Show to applicant”): [Subject line] (YYYY/##) Application has been commented [Handler name] has commented on your application YYYY/##, submitted by [Applicant name]. You can view the application and the comment at https://rems-uat.ldaca.edu.au/application/### |